PSYCHIATRIC SERVICES COORDINATOR
Job Summary:
Coordinate all administrative, clerical and quality assurance responsibilities of the Psychiatric Department of Dupont Counseling Group. Provide administrative support in all areas of Dupont Counseling Group.
MINIMUM QUALIFICATION:
Education: High School diploma or equivalent. AA or BA Degree seeking student preferred.
Experience: 2+ years office/administrative experience.
PRIMARY JOB FUNCTIONS:
Primary Psychiatry Responsibilities
Department Responsibilities
Other Requirements:
Clear a Level II background screening. (https://info.flclearinghouse.com)
Clear a reference check (professional and personal).
Clear a local background check from Duval County and the County in which you reside.
Clear a drug screen.
Provide a copy of your educational attainment on your first day of employment.
Clear a Motor Vehicles Records check.
Provide proof auto insurance and maintain a minimum personal auto bodily injury liability insurance.
Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).
Coordinate all administrative, clerical and quality assurance responsibilities of the Psychiatric Department of Dupont Counseling Group. Provide administrative support in all areas of Dupont Counseling Group.
MINIMUM QUALIFICATION:
Education: High School diploma or equivalent. AA or BA Degree seeking student preferred.
Experience: 2+ years office/administrative experience.
PRIMARY JOB FUNCTIONS:
Primary Psychiatry Responsibilities
- Schedule psychiatric appointments for patients.
- Maintain and update calendar for psychiatric providers.
- Liaise with pharmacies to address prescription issues.
- Process and complete Medicaid-related paperwork for pharmacies.
- Create and update psychiatric patient charts.
- Process requests for psychiatric patient medical records.
- Coordinate with Child Welfare staff to complete 5339 for court.
- Obtain psychiatric and medical records, from other agencies, necessary for psychiatric evaluations.
- Coordinate with Local Crisis Stabilization Units for clients discharge and follow-up medication management.
- Oversee the inventory of psychotropic medication samples and track sample usage.
- Assist psychiatric providers with administrative tasks as needed.
- Coordinate events and meetings related to the psychiatric providers.
Department Responsibilities
- When counseling office and waiting area are fully opened, receptionist at front desk to answer the intake/main phone line and greet guests/clients, making sure they sign in and get a visitor pass.
- When counseling office and waiting area are fully opened, maintaining the counseling lobby to ensure it is cleaned and prepared for clients and other visitors.
- Monitor counseling intake phone line and referrals email address for counseling department services requests; remotely or in office.
- Record, enter and upload data into counseling electronic medical record system; WellSky.
- Complete records requests as needed.
- Provide full back-up support for the Counseling department when Office Manager is out.
- Complete data entry tasks in WellSky system.
- Process several multiple counseling department programs service referrals.
- Complete referrals for counseling services for several counseling programs and referral sources within the agency.
- Process closed files for storage and obtain records .
- Remind clients of scheduled sessions as needed using phone or text.
- Schedule appointments for therapy when needed.
- Complete other duties as assigned.
Other Requirements:
Clear a Level II background screening. (https://info.flclearinghouse.com)
Clear a reference check (professional and personal).
Clear a local background check from Duval County and the County in which you reside.
Clear a drug screen.
Provide a copy of your educational attainment on your first day of employment.
Clear a Motor Vehicles Records check.
Provide proof auto insurance and maintain a minimum personal auto bodily injury liability insurance.
Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).