Curatorial Administrative Assistant

Description

Position Overview:The Curatorial Administrative Assistant will work closely with all members of the Curatorial Department to complete administrative tasks for the department. These administrative tasks include but are not limited to submitting payment request forms, booking flights and hotel, creating, and submitting expense reports, keep track of exhibition budgets, and scheduling meetings.

Requirements

Required Degree: Bachelor's Degree/4-Year Degree

Qualifications:

• Excellent verbal and written communications and interpersonal skills.
• Ability to liaise across departments, supporting with any cross-departmental inquiries
• Ability to organize and prioritize work.
• Excellent time management and organization skills.
• Attention to detail.
• Excellent problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Exceptional analytical skills to sift through budgets and quantitative information.
• Ability to handle sensitive information with complete confidentiality.
• Ability to adapt to changing priorities and deliver work product within strict time demands.
• Ability to work independently and efficiently on several projects simultaneously.
• Database management experience.

Teamwork Skills:

• Be an enthusiastic, helpful and positive member of the team.
• Be professional, responsible and mature in conduct and behavior.
• Be understanding of, encouraging to and friendly with all co-workers.
• Be self-motivated and use time wisely.
• Maintain open line of communications with each department on pertinent information.

• Maintain effective communication by means of meetings and memorandums.
• Adhere to all work rules, procedures and policies established by the company including, but not limited to those contained in the employee handbook.

Physical Demands:

• Walk, bend, lift (up to 15 pounds) files, office supplies an electronic equipment.

• Finger dexterity to pick up paper and use computer keyboard.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Ability to hear in normal tones including telephone and face-to-face conversation.